Most homeowners associations, including Grandin Hall, have a set of written design review standards and processes. These standards have been carefully developed to reflect a balance between individual rights and the preservation of property values within the neighborhood. The standards provide a framework for treating all homeowners fairly and reasonably and within which each homeowner can express individual tastes and preferences.
The written guidelines allow homeowners and the design review committee to work from the same criteria. It is the role of the architectural committee to look out for the entire community. Aside from preventing a home from being painted with pink polka dots, the committee’s job is to make sure the size and style of the project, the type of building materials used and the overall look adhere to the association’s design requirements. This keeps the community looking cohesive and helps to keep property values up. It’s also important to note that unapproved structures might legally have to be removed at the owner’s expense, making it best to have them approved before building begins.
Architectural review committee approval is required for any exterior changes, including additions or modifications to the original home structure. Some items that require prior approval:
While this list isn’t exhaustive, the neighborhood’s architectural and landscape design standards
When a homeowner is ready to start a new project, or if the design of a previously-approved project changes midway through construction, plans must be sent to the architectural committee first to make sure they’re in compliance with the association’s design standards. If the committee does find any issues, they will let the homeowner know what they are and try to help come up with other options.
Prior to any improvements, alterations or additions made to the outside of your home or lot, an architectural review
Any structure or landscaping placed in an existing city or utility easement requires a variance, and it is the responsibility of the homeowner to obtain this variance. Repairs and maintenance in this easement may require the removal of the improvement at the homeowner’s expense.
It is the board’s desire to work with neighbors to prevent problems from surfacing. Unapproved structures or improvements might legally have to be removed at the owner’s expense, making it best to have them approved before building begins. The management company will make repeated efforts to work with affected neighbors to correct a violation or gain the proper approval before legal action is taken – which will be at the homeowner’s expense.
Your mailbox and post must match the others in the neighborhood. Otto’s Streetscape Solutions (317.886.4400) is a vendor with the resources to assist you. You can review the business' current pricing for the mailboxes and posts that meet the neighborhood's architectural standards.
The HOA has a responsibility for its common elements as well as the management and operation of the association’s business affairs – all in accordance with standards established by the governing documents created when the community was first developed. It is the responsibility of the board of directors to carry out these duties. The board is made up of homeowners who live within the neighborhood. Board members serve without compensation and represent the interests of the neighborhood’s homeowners as a whole. It is important for the board members to be fair, honest and keep the best interest of the whole neighborhood at the top of mind.
Operating an HOA carries with it many of the very same duties and responsibilities as overseeing any other business. Some of the activities of the board can include:
President
513.544.3395
Vice President
317.581.1686
Secretary/Treasurer
217.377.1052
Board members serve a one-year term and can be re-elected an unlimited number of terms. Board members are elected at the annual meeting, which is held each October.
The members of the board of directors determine when and where each meeting will be held. Meetings are held at least once per quarter.
If a neighbor would like to attend a board meeting, the homeowner should send a request to the property manager. The request should include the purpose for the visit so the topic can be placed on the agenda and covered early in the meeting.
The HOA annual meeting is held each October. A quorum of 35 percent of the homeowners is required to elect the board of directors; a quorum of 60 percent is required for all other business decisions. If a homeowner is unable to attend the meeting, votes may be cast by proxy. State law requires proxies be submitted with a signature before each meeting.
Common area is the land in our neighborhood that is owned by all residents and is maintained by the home owners' association. All residents are able to use and enjoy the common areas.
We have nearly 11.5 acres in common area, which is identified by eight land parcels (Hamilton County parcel numbers).
The Grandin Hall annual dues is $1,580, paid in quarterly installments of $395. Installments are due January 1, April 1, July 1 and October 1.
A complete breakdown of what your annual dues cover can be found in the annual budget, but it includes items such as insurance, common area maintenance (mowing, mulching, trimming, etc.), landscaping needs, snow removal, administrative expenses (HOA management, tax preparation, mailings, legal fees, etc.).
Checks should be made payable to Grandin Hall HOA and mailed to:
Armour Property Management
31 E. Main St., #300
Carmel, IN 46032
Please make sure your address is included on the check.
A homeowner association, or an HOA, is a legal entity with not-for-profit status and is typically established by the original developer of the community. An HOA is the cornerstone of a residential neighborhood. It brings continuity and order to the community, preserves the architectural integrity and maintains the common elements. The association promotes the concept of “community” and protects the neighborhood’s property values.
HOAs are created to administer association business, manage and maintain the common areas of a community, and to enforce and ensure the neighborhood’s established covenants, conditions and restrictions. The guiding principles of these regulations are generally to help maintain property values and the quality of life within the community.
Each homeowner becomes a voting member of the association on the date of transfer of ownership recorded in the county clerk’s office.
Armour Property Management serves as our management company. Cindy Armour, 317.706.1706 or cindy@armourproperty.com, is our property manager.
The property management company is responsible for:
Armour Property Management serves as our management company. Cindy Armour, 317.706.1706 or cindy@armourproperty.com, is our property manager.
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